• Responsible for the planning and implementation of the conference Outreach program.
• Responsible for implementation of outreach efforts.
• Identifies and contacts appropriate community organizations
  
• Supports Programming, Performance, Keynote , Vendor/Sponsor and Volunteer chairs to spread the word about calls for submissions/performance/vendors to areas that are not being met with proposals from the general calls for submissions.
• Works with Sponsor/Vendor Chair to spread the word about calls for donations/sponsorships/vendor opportunities to areas that are not being met from the general outreach efforts.

• Oversees all sponsorship, fund-raising efforts for donations, sponsors, and vendors for the conference.
• Determines, in conjunction with the steering committee, sponsorship levels and opportunities.
• Responsible for outreach efforts in terms of actively contacting individuals and organizations directly for donations, sponsorships, vendor opportunities.
• Works with Outreach/Media Chair to spread the word about calls for donations/sponsorships/vendor opportunities to areas that are not being met from the general outreach efforts.
• Receives and reviews vendor submissions. Weed out selections not meeting overall conference theme if necessary.
• Coordinates with Conference Chair in determining final selections.
• Acts as direct point of contact for this area with vendors, sponsors etc both prior to and during the event.
• Works with Logistics and Accessibility chair on vendor/sponsor needs on site.

Logistics Coordinator (reports directly to the Logistics Chair on the Steering Committee)

• Supports Logistics chair in ensuring a smooth operation of the entire event
• Ensures workshops and panels start on time
• Helps the flow of patrons at the sign up desk, in and out workshop rooms and evening events
• Ensures venue is kept clean and safe, adhereing to fire codes for occupancy and clear asiles
• Assists in creation of event bible (list of workshops, panel discussions, round tables and events with times, description and people involved)
• Oversees completion and collection of daily reports
• Assists chairs from other departments with requests and completion of tasks

Webmaster / Web Team’s tasks

• Updates and maintains the BUTCH Voices website
• Content Management
• Page layout
• Some graphic design possible
• Prior graphic design, Word Press and content management experience are needed.

Subcommittees and more info

We are also looking to add volunteers to our Outreach and Fundraising Subcommittees for the organization as well.

Prior experience in the role is helpful, but not always necessary.  Time involved in each position is variable with a minimum of 5-10 hours per month in an off planning period increasing during the height of conference planning.

Some benefits of being a volunteer team member of BUTCH Voices include:

• free entrance to the BUTCH Voices National Conference
• increased connections to community members
• being part of a great team in the national Butch movement
• opportunities to get experience in various facets in community activism and event planning